An e-mail signature consists of text and/or pictures that are automatically added to the end of an outgoing e-mail message. You can create custom signatures for different types of audiences. For example, use your first name for messages to friends and family and your full name and e-mail address for messages to business contacts. You can also use a signature to add "boilerplate" text, such as an explanation of how you want other people to respond to your messages. You can have a different signature for each e-mail account.
By default, when you use the Advanced Edit option, a copy of any picture is included in the signature.
CREATE A SIGNATURE WITH PICTURES OR LOGOS
You must use Microsoft Office Word 2003 as your e-mail editor when sending signatures with pictures or logos.
- In the main Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
- Under Message format, in the Compose in this message format list, click the message format that you want to use the signature with.
- Under Signature, click Signatures, and then click New.
- In the Enter a name for your new signature box, type a name.
- Under Choose how to create your signature, select the option you want.
- Click Next.
- Click Advanced Edit.
When the dialog box appears cautioning you that an editor not part of Microsoft Office Outlook will open, click Yes.
- Design your signature. When you are ready to insert a picture or logo, on the Insert menu, point to Picture, and then click From File.
NOTE If you are designing your signature in Word, make sure that you press SHIFT+ENTER at the end of each line of text. If you press only ENTER, Outlook inserts your signature so that the recipient sees your signature in double-spaced format.
- Close the advanced editor, making sure that you click Yes to save your changes.
- When you finish editing the new signature, click OK.
After you create a signature, you can insert a signature in a message.